This help article will help you obtain the required documentation from your health insurance company for tax-free reimbursement of your health insurance premiums.
In order to approve your requests to receive tax-free reimbursement of your health insurance premiums, we need you to submit detailed documentation verifying the following:
- Type of Health Insurance
- Period of Coverage
- Billed Amount
What is the best form of documentation for health insurance premiums?
The best type of documentation from a health insurance company is a billing statement, which lists all 3 items on a single statement.
Where can I find a billing statement?
Your health insurance provider is required to provide you with a billing statement for each billing period (and premium) you pay. This is typically a monthly statement.
There are two ways to get a regular billing statement from your health insurance company:
- Log in to your online portal with your health insurance company and find the billing section.
- Call your health insurance company and request they send you (via email or mail) a billing statement with the above criteria.
What if I can’t get a billing statement with all 3 documentation requirements?
If your billing statement does not provide all 3 pieces of information, you can use additional forms of documentation to satisfy each requirement individually.
Here is an overview of each documentation requirement with specific examples:
1. Type of Health Insurance
This requires documentation showing the type of health insurance you are requesting to be reimbursed for.
- Why We Need This: Some types of insurance policies (e.g. critical illness) are not reimbursable tax-free. We need this information to protect you in the case of an IRS audit.
- Preferred Documentation: Billing Statement showing the health insurance type (e.g. Health Insurance PPO, Dental or Vision).
- Additional Documentation Options: Insurance Card showing the health insurance type.
2. Period of Coverage for the Amount Claimed
This requires documentation showing the period of coverage for the premium amount you are claiming. Typically, this Period of Coverage is monthly, quarterly or annually. The period of coverage on the claim form must match the attached documentation.
- Why We Need This: This information ensures that you are not reimbursed for a time period that would be in violation of the plan rules (e.g. before your effective date). We need this information to protect you in the case of an IRS audit.
- Preferred Documentation: Billing Statement showing the Period of Coverage listed on the claim form.
- Additional Documentation Options: Billing Overview showing multiple periods of coverage, including the Period of Coverage listed on the claim form.
3. Billed Amount
This requires documentation showing proof that you have paid the premium amount you are claiming.
- Why We Need This: In order for you to receive tax-free reimbursement of a health insurance expense, you must show proof you have paid the “amount due” before you get reimbursed. We need this information to protect you in the case of an IRS audit.